Fill Out a Valid Kentucky Birth Certificate Form

When filling out the Kentucky Birth Certificate form, many individuals make common mistakes that can lead to delays or complications in processing their requests. Understanding these pitfalls can help ensure a smoother application process.

One frequent error is failing to provide the full name at birth. It is essential to include the first, middle, and last names exactly as they appear on the original birth record. Omitting a middle name or using nicknames can cause confusion and may result in rejection of the application.

Another common mistake is incorrectly entering the date of birth. Applicants should double-check the month, day, and year to ensure accuracy. A simple transposition of numbers can lead to significant issues, especially if the birth date does not match the records on file.

Many people overlook the requirement to specify the place of birth. This includes not only the city or town but also the county and the name of the hospital. Incomplete information can delay the search for the birth record, so it is vital to provide all necessary details.

Some applicants forget to include the mother’s maiden name and the father’s name. This information is crucial for verifying identity and linking the birth record to the correct family. Missing these details can lead to additional requests for information, prolonging the process.

Another mistake involves failing to indicate the relationship to the person whose certificate is being requested. This section is important for establishing eligibility to request the birth certificate. Not providing this information can result in the application being returned.

Providing an incorrect or incomplete requestor’s phone number is also a common issue. This number is necessary for any follow-up questions or clarifications needed by the office. Make sure to include the area code and verify that the number is accurate.

In the section for the requestor’s mailing address, applicants sometimes forget to include all parts of their address, such as the street address, city, state, and zip code. Incomplete addresses can lead to delays in receiving the requested documents.

Another error is neglecting to sign the application. The requestor’s signature is a critical component of the application, as it verifies the authenticity of the request. Without a signature, the application cannot be processed.

Some individuals may not be aware of the fees associated with the application. It is important to include the correct payment amount and method. Applications submitted without payment or with incorrect fees will not be processed, leading to further delays.

Lastly, applicants should be cautious when choosing their method of submission. Whether opting for mail, internet, telephone, or drop box, understanding the associated processing times and fees is essential. Each method has different requirements and potential delays, so selecting the best option for one’s needs is crucial.

Detailed Steps for Filling Out Kentucky Birth Certificate

Completing the Kentucky Birth Certificate form is a straightforward process, but it requires careful attention to detail to ensure all necessary information is accurately provided. After filling out the form, you will need to submit it along with the appropriate payment to receive the certified copy of the birth certificate.

1. Obtain the Form: Download or request the Kentucky Birth Certificate form (VS-37 Rev 1.3.2020) from the Kentucky Office of Vital Statistics.
2. Fill Out Personal Information: In Section 1, write the full name of the person whose birth certificate you are requesting, including first, middle, and last names.
3. Provide Birth Details: In Section 2, enter the date of birth, specifying the month, day, and year, along with the sex and age of the individual at their last birthday.
4. Indicate Place of Birth: In Section 3, fill in the city or town, county, and name of the hospital in Kentucky where the birth took place.
5. Mother’s Information: In Section 4, provide the mother’s maiden name, including first, middle, and last names.
6. Father’s Information: In Section 5, enter the father’s full name, again including first, middle, and last names.
7. Adoption Details: If applicable, in Section 6, provide the original name of the child if known.
8. Relationship to the Individual: In Section 7, indicate your relationship to the person whose certificate is being requested.
9. Requestor’s Information: In Section 8, write your printed name, followed by your phone number in Section 9.
10. Mailing Address: Fill out your mailing address in Section 10, including street address, city, state, and zip code in Section 11.
11. Signature: Sign the form in Section 12 to validate your request.
12. Payment: In Section 13, calculate the total fee for certified copies, noting that each copy costs $10.00. Prepare a check or money order payable to “Kentucky State Treasurer.”